Artpace knows how to set the scene for you and your guests to have an unforgettable experience that is not only beautiful, but more importantly fun! The galleries, courtyard, and rooftop deck provide a unique and memorable contemporary setting for weddings, receptions, corporate meetings, private parties, and other special events. The Artpace parking lot is located at 513 N. Flores Street. The lot accommodates approximately 50 vehicles.
A laboratory for the creation and advancement of contemporary art, Artpace is a 501(c)(3) public charity housed in an 18,000 square foot facility renovated by the eminent San Antonio firm Lake/Flato Architects, winner of the American Institute of Architects’ coveted Architecture Firm Award. The restored 1920′s building, once a Hudson automobile dealership creates a sleek contemporary space with a hint of industrial intrigue, the perfect canvas for an event of any style. Proceeds from all special events benefit Artpace’s exhibitions, residencies, and educational programs.
For more information or to schedule an event, contact 210.212.4900 or firstname.lastname@example.org.
Liability and Insurance
Proof of general liability insurance must be supplied in advance of the event in an amount and with a company approved by Artpace. Artpace must be named as a certificate holder on the policy for your event.
If alcoholic beverages are to be served, host liquor liability must be obtained in an amount and with a company approved in advance by Artpace. Artpace must be named as a certificate holder on the policy for your event.
During the event, Artpace personnel may ask you to eject any of your guests who are visibly under the influence of alcohol or drugs or who are creating a disturbance.
Professional security is required for all evening and afterhours event rentals and will be contracted by Artpace. A minimum of one security guard is required for all event rentals after 5:00pm, and an additional guard is required for every 50 guests. For rooftop event rentals of any size, Artpace requires a minimum of 2 guards.
Artpace Rental Policies
The rental fee includes facility and parking. Catering and other special elements are not included. Certain event furniture can be rented through the Artpace. Proceeds from special events benefit Artpace’s exhibitions, residencies, and educational programs. Clients are required to use one of Artpace’s approved vendors or gain approval prior to hiring someone who is unlisted. Candles, open flames, sparklers, and ice-sculptures are not permitted inside or outside the facility.
Facility Rental Rates
All rates are based on a 4 hour rental to include set-up and clean-up time. Any additional time that is not during Artpace public open hours will be charged at $300/hour, plus the cost of security and staffing costs.
|$1,500||50 seated; 80 standing||Courtyard|
|$1,500||100 seated; 200 standing||Gallery A|
|$1,500||100 seated; 200 standing||Gallery B|
|$1,500||80 seated; 150 standing||Gallery C|
|$1,500||50 seated; 80 standing||Student Studio|
|$1,500||100 seated; 200 standing||Hudson (Show)Room|
|$3,500||150 seated; 300 standing||Rooftop|
|$50/hour||16 seated||Conference Room (only available during regular business hours)|
|$6,000||450 maximum||All available public spaces|
The facility rental fee does not include the cost of staffing the event with an Artpace building manager, security, gallery attendants, and reception personnel. The fee does not include rental of tables and chairs.
*Capacity estimates vary based on installation of artwork and event setup
Artpace requires reception staff and a building manager to be onsite for the duration of all events. Additionally, gallery attendants are required in the galleries if artwork is installed. The following staffing costs are charged in addition to rental and security fees:
Less than 50 guests: $480
50 – 99 guests: $680
100 – 149 guests: $680
150 – 199 guests: $880
200 – 300 guests: $1,600
Please note that any additional time spent on set-up or clean-up outside of Artpace’s regular business hours (Tuesday – Friday, 8am-5pm) will be charged at an hourly rate of $300/hour, plus the cost of security and staffing.
Deposit and Cancellation Policy
A 50% deposit is due immediately to secure the rental date, with the remainder due on the day of the event. Written cancellations received 30 days or more prior to the event will receive a deposit refund minus a $500 cancellation fee. Deposits will not be refunded in the event of cancellation less than 30 days before the event. Artpace reserves the right to cancel the event at any time.
Artpace Rental Furniture
When you book your event at Artpace you have the option of including tables and chairs without the hassle of delivery and late-night pick up fees.
Café Tables (20 available): $7 each
Café Chairs (100 available): $5 each
Outdoor Fans (2 available): $25 each
Stage Platform (8’x16’): $100
Artpace Approved Vendor List
Artpace has worked with the following caterers and bartenders:
Cocktails (bartending only)
Page Barteau Catering
The RK Group
Spice of Life Catering
Word of Mouth (Austin)